The Village of Lewiston has made changes in its purchasing policy after being audited by the Office of the New York State Comptroller.
“My office’s audits of local governments improve their financial management practices,” Comptroller Thomas P. DiNapoli said Thursday. “These audits are tools for local officials to make sure proper policies and procedures are in place to protect taxpayer dollars and provide the best possible services these taxpayer dollars can deliver.”
According to Mayor Terry Collesano, the Village of Lewiston has accepted the audit report and has made changes.
The state comptroller noted issues with competitive bidding in the Village of Lewiston and said the village did not regularly review its procurement policy for accuracy and appropriateness. Auditors found that 21 of the 36 claims tested did not comply with state law or requirements of the village’s procurement policy. Auditors noted that one contract for $21,687 was not competitively bid, and officials did not obtain alternative price quotes for 20 claims totaling $56,098.
Both Village Clerk Anne Welch and Collesano said that in one contract they could not bid competitively because they were replacing existing docks at Lewiston Landing and had to get the same docks to match what they had, but had not noted that in writing.
Welch said the village has updated its procurement policy as a result of the audit.
“Now even if we have a verbal quote we have to have it in writing,” Welch said, noting that local officials corrected all the auditors’ concerns as they went through the books.
“Financially we are in great shape. There were just some procedural stuff we cleaned up,” Welch said.
Collesano said, “We took board action. We corrected our policies and are looking at things more thoroughly now.”